Practice Policy


Confidentiality and Data Protection
Practice ICO no. Z8454623


What are health records?

Your health records contain information about your healthcare. They are made by doctors, Orthodontists, nurses or other health professionals and can include:

  • Details about you, for example your date of birth, address, next of kin, gender, language, ethnicity, any disabilities you have.
  • Hand-written clinical notes.
  • Letters to and from other health professionals.
  • Laboratory reports.
  • imaging scans such as X-rays.
  • Printouts from monitoring equipment.
  • Photographs.
  • Tape recordings of telephone conversations.

Our policy


Can I access my health records?

Yes. If you would like to see your health records you can ask the clinician who is treating you or another member of staff. Alternatively, if you would like a copy of your health records please contact: Elegant Smiles Dental Studio, 45 Foxley Lane, Purley, Surrey, CR8 3EH.


Is there a charge?

No, you can get copies of any of your records which are held either on a computer or in paper format. Under the Data Protection Act 2018, we are required to keep your health records safe and confidential. Every member of staff working for, or with the NHS, has a duty to keep any information that they come across completely confidential.


Apart from clinical and administrative staff involved with your treatment, we will only share information that other healthcare professionals involved in your care need to know about. These may include your GP, dentist, health visitor or community nurse. We will not share information if you ask us not to but we may wish to discuss with you how this might affect your care. By law, we may also sometimes have to provide the information to other agencies, for example when a formal court order has been issued or when we encounter infectious diseases which may be a risk to others.


Violence and aggression in the workplace

What is violence?

Violence and aggression at work are defined by the Health and Safety Executive as any incident in which an employee is abused, threatened or assaulted by a member of the public, colleague, service user or their family in circumstances arising out of the course of their employment. This may include; verbal abuse, threatening behaviour, serious or persistent harassment and physical assault. Violence and aggression will not be tolerated and reasonable appropriate actions will be taken to prevent such situations occurring.


Child protection and Vulnerable adult policy

Elegant Smiles Dental Studio has a duty of care to safeguard all children and adults from harm. Everyone has a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account. Elegant Smiles Dental Studio will ensure the safety and protection of all children involved in adherence to the Child Protection guidelines.

Our policy


Policy Aims:
The aim of the Child Protection Policy is to promote good practice:

  • Providing children and young people with appropriate safety and protection whilst in the care of Elegant Smiles Dental Studio.

All personnel are encouraged to demonstrate exemplary behaviour in order to promote children’s welfare and reduce the likelihood of allegations being made.

If you would like further details about our practice policies and standards, please speak to our Practice Manager.


Patient Accessibility

This practice policy implements the requirements of NHS England’s ‘Accessible Information Standard’ to ensure that patients and their carers obtain information in a way that they can understand and receive communication support (for example, interpreters, signers) when they have identified this as necessary.

Our policy


Disability Access

Wheelchair Access: We have a portable ramp available at the practice for wheelchair users.

Disabled Parking: Parking outside our practice is available all year round: Elegant Smiles Dental Studio, 45 Foxley Lane, Purley, Surrey, CR8 3EH.


Phone Recording:

Patients should be aware that the Practice record telephone calls for the following reasons:

  • Provide evidence of a verbal transaction.
  • Ensure that a business complies with regulatory procedures.
  • To Assist with the continual development of our services and help exceed quality standards or targets are being achieved.
  • Prevent or detect crime to investigate the unauthorised use of a telecom system.
  • Secure the effective operation of the telecom system.


Complaints Procedure:

If you wish to make a complaint about any of our services, please speak to a member of our staff directly or alternatively you can email us or give us a call on 020 8660 4365. Please see our policy on how we handle complaints.